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ProfessionalPlastics.com Supplier Quality Terms & Conditions

Q08.4-06
Rev. 7 Date: 5/31/24

Clause 1
The supplier's quality system shall conform to applicable ISO Quality requirements or be audited/surveyed and accepted by Professional Plastic's quality manager or designee.

Clause 2
All manufacturing activities and processes shall conform completely to drawings and/or written specifications referred to on purchase orders, including but not limited to: part marking, inspection, stamps, certifications, and inspection records.

Clause 3
The supplier shall submit a First Article Inspection report when requested. This report must contain all drawing characteristics (dimensions, applicable notes and special processes).

Clause 4
All measuring and test equipment used to verify product acceptance shall be calibrated and calibration must be traceable to N.I.S.T. or an equivalent recognized standard. Supplier shall maintain a calibration system that includes procedures for periodic calibration, certification, and an action plan if equipment is found to be out of calibration.

Clause 5
All supplier personnel performing functions that may impact the quality of the supplied product must be appropriately trained and qualified to perform their function. This includes their awareness of their contribution to product or service conformity, their contribution to product safety, and the importance of ethical behavior.

Clause 6
A Certificate of Conformance shall be provided (if requested). It shall be signed by a responsible person, is to accompany the shipment and must contain, at a minimum, the following information:

Suppliers Name.
All drawing and/or specification numbers/revisions.
Applicable process specifications / revisions.
Professional Plastic purchase order number, and work order number as applicable.
Quantity of parts shipped.
Statement of traceability.

Clause 7
All items ordered must be traceable to the raw material heat lot or batch number, as well as the source from which they were provided unless otherwise stated by Professional Plastic Inc. Any changes to materials shall be communicated and approved by Professional Plastics, prior to shipment (ref. Clause 12). The Supplier shall supply an original material test report from the producing mill (if requested). This report must contain actual results of all tests required by the purchase order, drawing, specifications and acceptance test procedure. All material must meet or exceed statutory and regulatory requirements as indicated on the purchase order.

Clause 8
Traceability and identification of all items provided must be maintained at all times. Materials must be traceable to all processes to which they have been subjected.

Clause 9
All records pertaining to the purchased product shall be kept on file for a period of at least 10 years and made available for review upon request.

Clause 10
Professional Plastics or a representative shall be afforded the right to verify at source or upon receipt that the product conforms to all specified requirements.

Clause 11
The Supplier shall establish a method of detecting nonconforming product and process noncompliance. Suspect product must be contained by segregating and clearly identifying to prevent unintended use or delivery. No nonconforming or suspect product shall be provided to Professional Plastics without written authorization (ref Clause 12).

Clause 12
A request for deviation or concession must be submitted and fully approved to provide product that does not/may not meet all drawing and contract requirements. Deviation Request Form FQ8.7-03 shall be completed and submitted to the Professional Plastics purchasing contact. Affected product may not be delivered without Professional Plastics documented authorization on Form FQ8.7-03. All product shipped under Deviation must be clearly identified and traceable to any reports submitted. Signed Form FQ8.7-03 shall accompany the shipment.

Clause 13
Supplier shall immediately notify Professional Plastics purchasing and quality contacts of any delivered product that is nonconforming or suspected to be nonconforming. Acknowledgement of notification must be obtained. Notification must include:

Description of the nonconforming condition and the affected requirement
Quantities, dates, purchase orders, and destination of delivered shipments
Lots, batch numbers, serial numbers, date codes as applicable of the affected material.

Clause 14
All goods listed on a purchase order will be subject to recount and inspection by Professional Plastic. If any of the materials are found to be defective or not in conformity with the requirements of the order, Professional Plastic reserves the right to reject, return for replacement, and/or recover costs at the vendor's expense.

Clause 15
All materials shall be packed in a manner that protects it from damage during transit.

Clause 16
Right of Access - Professional Plastic, its clients, representatives and/or regulatory agencies reserve the right to visit the subcontractor and its subcontractors and to view documentation in order to ensure conformity to contractual requirements.

Clause 17
All Supplier personnel must be trained to prevent the use of suspected unapproved, unapproved, and counterfeit parts.

Clause 18
Supplier shall apply appropriate controls to external providers to ensure that all requirements contained herein are met.

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